Additional Meeting Room Services

Before booking a meeting room, it will be neneficial to have some understanding of what additional services you may require. Additional services like catering, computer equipment and presentation aids are all examples of extra services and equipment you may wish to take into consideration.

Extra meeting room services

When looking for a meeting room to hire in your chosen location, you may require more than just a meeting room itself. If you are planning to hold a large conference or training session, then you will need some additional equipment to proceed effectively. If your meeting is planned for the whole day, then another additional service you may require would be catering services for the attendees.

What you will typically find with meeting rooms is that the services offered are wholly depending on the provider. Some meeting room providers will be able to handle all your requirements in-house, and others will be happy to arrange any additional requirements for you if requested. In some cases, you may have to handle the organisation of your additional services yourself.

To get an idea of the kind of additional services that are typically available at meeting rooms, or what kind of services you may require, we have a detailed overview of the common types of additional services here.

Catering services

Catering is a common additional service that can be arranged relatively easily. Most meeting rooms will either have in-house catering services or will be able to arrange one for you. Whether you require morning tea and coffee or a full buffet of working lunch, nearly all meeting room venues will be able to help you with this particular service. Typical common catering items you can order as an additional service include:

  • Tea and coffee
  • Iced water and soft drinks
  • Breakfasts
  • Continental breakfast platters
  • Lunches
  • Sandwich platters
  • Cold buffet lunches


Typically, there are certain types of additional equipment that you may need to consider include the following.

Basic equipment

Many basics can be overlooked when looking for a meeting room. In most cases. the basic equipment will be supplied by the meeting room provider at no additional cost. Some of the basic equipment you may require are listed below:

  • Stationary
  • Additional Seating
  • Work desks
  • Meeting Tables

Computer equipment

Computer equipment hire is a popular additional service if you’re planning to run a training session and require laptops. Some common computer equipment items include:

  • Laptops
  • Desktop computers
  • Monitors
  • Speakers
  • Printers or printer access

Presentation equipment

Another common category of additional services is hiring equipment for your presentation or training session. Common presentation items include the following:

  • Overhead projectors
  • Slide projectors
  • Film projector
  • Whiteboards
  • flip boards
  • Speakers
  • Display screens
  • Pointing devices
  • Digital media players
  • DVD players

Internet access

Most meeting rooms will typically provide you with internet access via Ethernet or wifi for free or at a small additional cost. It’s always important to check beforehand if you need to guarantee the internet speed or quality of the service, just in case you are planning any bandwidth heavy tasks like streaming videos or conference calls, for example.

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